What is a Bookkeeper


A bookkeeper is the person who records day to day financial transactions such as sales, purchases, recepts, and payments for individuals or organisations. The bookkeeper is responsible for making sure that all transactions are properly recorded in the general ledger, the sales ledger, the purchases ledger, the inventory ledger and the asset register.

A bookkeeper requires accounting and mathematical skills to carry out the task of balancing financial records. The bookkeeping process records the financial effects of transactions. As a document is procedures each time a transaction occurs, the bookkeeper records the details of all source documents into the various ledgers and brings the books to the trial balance stage.

At the end of a designated period each journal is totalled to provide a summary for that designated period. The bookkeeper will check that all posting have been done correctly and balanced. Thus the bookkeeper will maintain a complete set of books, retain records of accounts and verify the procedures used to record financial transactions.

The duties of a bookkeeper include establishing and maintaining accounting records through a bookkeeping system, posting general journal entries, reconciling accounts, the preparation of a trial balance, running the payroll, paying supplier invoices, completion of workers compensation documentation, completion of regulatory documentation.

A capable bookkeeper can handle a constant stream of data and deal with unexpected issues or events. As a bookkeeper is required to interact with others in the business they must also have people skills.

A bookkeeper is an integral part of every business.

Please note: Prepared by Leigh Barker Accountant at MWC Group, Tangible Assets, Portfolio Finance, Gordon and West Pennant Hills. Note that all content of this blog is general in nature and anyone intending to apply the information to practical circumstances should seek professional advice to independently verify their interpretation and the information’s applicability to their particular circumstance.